2022-10-25

Countdown Checklist L5, T-minus 11: Anticipate Acute Cutover

Continuing a list of essential actions for Connect Care Launch 5 prescribers readying for launch November 6, 2022...
  • Anticipate Acute Cutover
Cutover for acute care is a process through which key pieces of information about admitted patients are entered into Connect Care prior to launch. The primary concern for prescribers will be the management of medication and non-medication orders, and the translation of important information about patients’ clinical status from a paper record (or Sunrise Clinical Manager [SCM]) to Connect Care.

Prescribers should anticipate, and mobilize resources for, five key tasks as part of cutover processes near launch:
  1. Review paper BPMH form to ensure home medication list is accurate, and sign. The cutover nursing team will only enter information from signed BPMH forms. This task can be performed any time before launch.
  2. Validate continuing medications on paper abstraction forms (or in SCM) to be entered by pharmacists 72 hours prior to launch. For SCM sites, see the SCM FAQ for additional medication order tasks.
  3. Document continuing non-medication orders on paper abstraction forms to be entered by the cutover nurses and dieticians starting 72 hours prior to launch. For SCM sites, see the SCM FAQ for additional non-medication order tasks.
  4. Validate entered orders in Connect Care on the morning of launch. For SCM sites, see the SCM FAQ for additional order validation tasks.
  5. Ensure they have an up-to-date patient list the day before launch. Teams will have to create provider-specific and specialty lists by finding their patients on the individual units throughout the hospital; teams are encouraged to have a designate identified prior to launch to manage this.
    • Note: Service groups that will use provider care teams to identify their patient lists will need to attach their provider care teams to the patient’s treatment team in order to populate patient lists.
The following FAQs and demo can help prescribers prepare for acute cutover activities (for long-term care activities, see this post):